Administering seminars on behalf of providers

Organising seminars with architectural practices can be a time consuming process. It potentially involves scores, possibly even hundreds of events - a level of activity that could well require a dedicated, full time member of your staff. This is a big commitment and for many companies, outsourcing to The Creative Department is a very real alternative. Our experience ranges from knowing the core RIBA administrative and procedural requirements, through to recommending the most appropriate catering resources.

This usually involves three main areas of activity:

• On receipt of a seminar request
  Ring the Practice and establish suitable dates - check the client's availability. Produce posters and send to practice to encourage practice employees to attend the in-house seminar. Obtain estimates for the catering requirements. Provisionally book caterers. Confirm all actions to client. Complete the RIBA seminar notification form.
• Three days prior
  Call the practice and establish final number of attendees. Confirm catering order. Print seminar review forms Make arrangements to meet manufacturer's representative at venue. Obtain location map and local details from practice and forward to client presenter.
• The day after the presentation
  Collect feedback forms, photocopy, and send one set to client. Input feedback to analysis spreadsheet and send report to client. Produce certificates for all attendees and send to practice. Complete official form of attendees and send to RIBA. Schedule next seminar in database for 10 months time.